What you see on our bottom line is what the total cost will be. The only way this goes up or down is if equipment is added or subtracted. We do not have any hidden charges like the hotel’s additional 21 – 25% service charge that you receive on your final bill. We transport all our own equipment in company owned vehicles and do not charge extra for any last minute equipment orders on site.
Logistical Support Requirements
AVPS/Technology Express does require a secure storage room in which we are the only ones to have access Typically a 10 x 10 room is sufficient along with (8) Tables (5) Chairs and (2) Large Trash Cans. We will move in and out our own equipment and always follow hotel guidelines with load in and load out procedures.
AVPS/Technology Express will provide all its own sound packages. This will allow us to have direct control of all sound in each room and this has been figured into the quote. If we decide to contract the in-house for sound patches in some rooms this will come out of our bottom line.
This is what we do every day, travel the country for our clients providing the one on one service the client deserves no matter what hotel they may be in. I always contact the Event Coordinator for each conference and go over all guidelines and insurance requirements. We work in different hotels throughout the United States every single week and in the past (19) years we have never had an issue.